Layout of Standardized CAP Aircraft Information File (AIF)

Below is the current issue of the standardized CAP Aircraft Information File (AIF). The entire CAP-provided contents of the binder are included, most in .PDF format. These pages should be put in a new white 3" view binder, and the pages indicated placed in clear plastic, page-sized sheet protectors (Avery #74203 or equivalent) to retain their legibility. Please purchase numbered 15 tab indexes (Avery #11143 or equivalent) for this binder, as the table of contents refers to what goes behind each of these numbered tabs. Note that, where necessary, the places to 3 hole punch these documents are indicated. When printing from Adobe Acrobat, make sure that under Page Handling, the selection marked Page Scaling is set to "None" to ensure the markings for the holes to be punched line up properly, and that the box marked Auto-Rotate and Center is checked.

This document is based upon CAP National policies and the relevant CAP regulations. No local changes or revisions are authorized. All CAP and USAF inspectors will be provided with copies of all the current pages, and aircraft that do not comply or have outdated or unauthorized local versions of these forms will be grounded.

Schedulers/OICs must ensure that all their aircraft are in compliance. All the CAP-provided pages are also available on the CAP National web site.

• The Aircraft Configuration/Cover (AIF_CVR.pdf ) is an editable document that is to be placed under the clear plastic front cover of the binder, and kept updated as appropriate. This document makes the PIC responsible for all equipment listed as being with or installed in the aircraft.
• The Density Altitude Graph/Back Cover (AIF_BK_CVR.pdf ) is to be placed under the clear plastic back cover of the binder for ready reference. An optional Crosswind Chart (AIF_XWIND.pdf) can be placed inside the back cover in a plastic sleeve.
• Two copies of the Aircraft Grounded Placard (AIF_GND.pdf ) are to be printed on safety orange or other brightly colored paper and placed back-to-back inside the front cover in a clear plastic page-sized sheet protector.
• The Table of Contents (AIF_TOC.pdf ) and Administrative Preflight Checklist (AIF_APC.pdf ) are to be placed back-to-back as the first page in a plastic sheet protector. The Administrative Preflight Checklist is an editable document.
• Current Version of Contents (AIF_CONTENT.pdf ) is the memo referencing the contents of the binder. It is placed in front of the first numbered tab. Behind the Current Version of Contents page place the Layout of Standardized CAP Aircraft Information File (AIF_LAYOUT.pdf).

TAB 1:    The Aircraft Flight Time Log Page 1 (AIF_FLT_LOG_1.pdf ) and Aircraft Flight Time Log Page 2 (AIF_FLT_LOG_2.pdf ) are to be placed back-to-back in a plastic sheet protector behind this tab. Multiple copies of the editable Aircraft Flight Time Log Page 3 (AIF_FLT_LOG_3.pdf ) are to be placed after them.

TAB 2:    Equipment/Inspection/Document Requirements (AIF_EQP_INST.pdf ) is to be placed in a plastic sheet protector behind this tab. The multiple copies of the Aircraft Discrepancy Log (AIF_EQP.pdf ) goes next. Please note that this page is also the place to log the removal or installation of SDIS or ARCHER equipment. Also included to be placed behind the Aircraft Discrepancy log pages is a letter from the manufacturer of the SDIS equipment (AIF_R100.pdf ) stating our pilots can legally remove/install this equipment as necessary.

TAB 3:    VOR Test Record (AIF_VOR.pdf ). Please insure aircraft used for IFR operations have a current notation regarding this check as per the relevant FARs. Requirements are listed on Equipment / Inspection / Document Requirements behind tab 2.

TAB 4:    Aircraft-Specific V-Speeds is where data specific to the actual airframe is to be placed. Data is to come from serial-number specific POH, checklist or engine/airframe STC.

TAB 5:    Aircraft-Specific Weight & Balance Data is where information specific to the actual current airframe W&B is to be placed. Data is to come from current, A&P generated W&B form.

TAB 6:    Aircraft-Specific Cruise Performance is where information specific to the actual current airframe cruise fuel consumption and range is to be placed. Data is to come from serial-number specific POH, checklist or engine/airframe STC.

TAB 7:    Aircraft-Specific Equipment Instructions is where information specific to the actual equipment installed in that airframe should go. This includes GPS and other information not otherwise included in the POH or supplementary manuals included in the cockpit.

TAB 8:    Wing / Region CAP Radio Channel Information is where information specific to local channelization of the CAP radio installed in that airframe should go. Please note that this information is to be treated For Official Use Only and not to be shared with any unauthorized personnel.

TAB 9:    CAPR 60-1, 62-2 And Additional CAP Regulations As Needed is where current copies of these regulation should go. Wing and Region Commanders can add whatever additional regulations they feel are relevant.

TAB 10:  Tactical Risk Management Instructions (AIF_TRM_INST.Pdf ) is to be placed in a plastic sheet protector behind this tab. Multiple copies of the editable Tactical Risk Management Forms (AIF_TRM.Pdf ) are to be placed after this. It is strongly urged that copies of this form are utilized for all CAPF 5 and 91 check rides as well as all real and practice mission sorties.

TAB 11:  Unit/Wing/Region CAPR 62-2 Supplements is where current copies of these regulation supplements should go.

NER CAPR 62-2 Supplement 2 (PDF) and NER CAPR 62-2 Attachment 7 (PDF) are to be placed here, along  NJ Wing Mishap Reporting and Investigation, supplement to CAPR 62-2, (PDF); NJ Wing Mishap Notification Procedures and Roster, supplement to CAPR 62-2 (PDF).

TAB 12:  Unit/Wing/Region Maintenance Authorization Procedures is where an explanation of who can authorize aircraft maintenance and repairs should go.

TAB 13:  Unit/Wing/Region-Specific Items is where any policy letters concerning flight and mission operations should go.

TAB 14:  Local Procedure/Policies Specific To Local Area is where any information pertaining to the local airport the aircraft is usually based at is be placed (right traffic pattern, noise-sensitive areas etc).

TAB 15:  GPS Database Update Record (AIF_GPS.pdf ). With more of our fleet requiring IFR-current GPS databases to be legal and mission-ready for IFR flight, this give the PIC an easy way to verify the currency of the GPS database on board this particular aircraft.

Continual input from you, the user will make this AIF a living document that greatly enhances safer flight operations and consistency when CAP units from around the nation are deployed at a regional or national disaster. Please send suggestions through your wing director of operations.